Step 1
- The courses are created centrally in JOANNEUM|online (copied). Information has been sent via FH|IT-Info that the courses for the coming semester have been copied in the course survey.
- Check whether all persons who have a teaching assignment at your program for the target semester are assigned to the function “Teaching”. To do this, proceed as follows:
- Check the members of the Teaching function at your program and add any missing persons to this function using the instructions for assigning functions and rights.
- Should you not find one or more persons in JOANNEUM|online in the course of this activity, this is in most cases due to the fact that the contract data has not yet been entered into SAP by the Human Resources and Legal department and the person master data has therefore not yet been transferred to JOANNEUM|online.
- Check that all courses required in the target semester are present in the list. To do this, proceed as follows:
- In Course Management, check to see if all courses that will be held in the target semester are available.
- If, contrary to your expectations, you do not find one or more courses in the list, please first make sure that the courses have been reported and approved.
- To do this, switch to “Display (all)” in the “Display (approved)” menu in the teacher elevation.
- Make sure that all reporting criteria are met. The traffic light icon in the middle of the list should be green. If it is orange, one or more reporting criteria are not fulfilled. You can find out which ones by clicking on the orange traffic light symbol.
- Note: from experience, there are usually no instructors assigned to the course, which you can assign to the course using the instructions for adding instructors to the course.
- If all reporting criteria are met (traffic light icon is green), please follow the instructions for publishing courses.
- Create – if available – all necessary groups at the courses in JOANNEUM|online.
- Add a lecturer to all courses / groups in JOANNEUM|online or enter N.N. as a placeholder.
- Register students for courses / groups in JOANNEUM|online.
- Report and approve courses in JOANNEUM|online.
- Create – as usual – special teaching events (e.g. blood donations) in JOANNEUM|online. In MOSES, you do not need to take any further steps for the special courses. They will be displayed in the planning calendar and taken into account in the scheduling.
- Create – as usual – exams in JOANNEUM|online. Important: enter a room in JOANNEUM|online. In MOSES you do not have to do anything else for the exams. They will be displayed in the planning calendar and taken into account in the scheduling.
Step 2
Automated transfer of master data from JOANNEUM|online to MOSES – happens daily.
Step 3
You can view the master data in MOSES, but you cannot change it.
Step 4
Optionally enter planning data in MOSES.
- Enter instructor availabilities or give instructors the option to enter their own availabilities.
- Enter optional date details for the courses. You can use this to define certain settings that are the same for all dates of a course.
Step 5
- Assign – if available – the groups from JOANNEUM|online to the groups created in MOSES.
- Perform class scheduling in MOSES – book individual or series appointments including room bookings for classes.
- During scheduling, students/instructors do not see the schedules.
Step 6
Automated transfer of lesson planning from MOSES to JOANNEUM|online.
- If a large part of the scheduling has already been carried out, a so-called initial export takes place – per semester. All scheduled appointments are written from MOSES to JOANNEUM|online.
- All changes made after the initial export are written from MOSES to JOANNEUM|online every 5 – 10 minutes.
Step 7
Students or teachers can see their schedule in JOANNEUM|online in the “Schedule” application – usually 1 to 2 weeks before the start of their studies. Students also see their schedule in the Studo app.